Grants Specialist (Rep.O, Funding Mechanism, BD)

Grants Specialist (Rep.O, Funding Mechanism, BD)

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Job Description

NRC is looking for a Grants Specialist to strengthen our grants management and proposal development function. You’ll assist Head Office Departments, Country Offices and Representation Offices to secure and manage grant funding from a strong portfolio of institutional and private donors. In addition, the successful candidate will manage a proposal consultancy roster, ensure donor compliance, and deliver high-quality reporting. You’ll also build capacity through training on Project Cycle Management and strengthen business development efforts at both global and country levels.

We’re seeking someone with strong experience in the narrative processes of grants management such as proposal development, narrative reporting and running stakeholder meetings. Experience with international donors such as LEGO Foundation, German, or Swiss donors is a plus, along with a track record of supporting global or regional roles across diverse teams.

What you will do

• Lead and coordinate the development of high-quality funding proposals and concept notes in line with NRC’s strategy, while monitoring global donor trends, compliance standards, and funding opportunities.
• Ensure compliance with NRC’s Project Cycle Management (PCM) Framework, facilitating key PCM activities (go / no-go, proposal planning, grants opening / review / closing, revisions, and partner inclusion).
• Build strong collaborations with Representation Offices, Head Office departments, and other stakeholders to support the full project cycle from proposal development to implementation, reporting, and closure.
• Work with Finance and other global teams to ensure donor budgets align with NRC needs, systems, monitor financial issues, and support budget revisions where needed.
• Provide training and capacity building for programme and support staff on grants management, donor rules, proposal / report writing, and PCM, in coordination with global grants teams.
• Coordinate timely and high-quality inputs across the portfolio, including donor contracts, reporting, payment schedules, and negotiations in line with NRC policies.
• Act as a helpdesk on donor rules, compliance, proposal / report writing, and funding mechanisms, offering guidance to internal teams.
• Manage NRC’s pool of pre-qualified proposal-writing consultants, including selection, deployment, and performance feedback.
• Maintain oversight of all grants in the allocated portfolio, ensuring accurate data in NRC systems, analysing trends, and contributing to donor mapping and capacity statements.
• Provide grants management support to project teams across the project cycle within the delegated portfolio.
• Lead grants management for NRC’s internal LEGO Foundation–funded Emergency Education scheme, coordinating reviews, approvals, proposals, and reporting.
• Support business development when required, including concept writing, donor analysis, and fundraising prioritization in collaboration with global and regional teams.
• Represent NRC with donors and consortia partners, supporting negotiations, contract reviews, and reporting for multi-country grants.
• Contribute to donor contract reviews, flagging compliance risks and supporting negotiations with Legal and Risk & Compliance teams.
• Support income forecasting, project monitoring, and budget follow-up with Finance and project managers.
• Promote the roll-out and use of NRC’s Cycles system and provide quality assurance for key proposals and reports when needed.

Please download the detailed job description to learn more about the position.

What you will bring

What we offer

Important information about the application process

If you have any questions about this role, please email with the job title as the subject line.

Why NRC?

The Norwegian Refugee Council (NRC) is an independent humanitarian organisation helping people forced to flee. Our 15,000 staff work in crises across 40 countries, providing life-saving and long-term assistance to millions of people every year.

Watch this short video to see NRC in action.

We are looking for people who are passionate about helping refugees and people forced to flee. If you are, NRC offers you the opportunity to :

About Us

The Norwegian Refugee Council (NRC) is a global humanitarian organisation helping people forced to flee.

Join us in assisting millions of people in areas where others cannot, tackling some of the world's most dangerous and difficult crises. Bring your skills and dedication to an organisation recognised for providing high quality aid and for defending the rights of refugees and internally displaced people.

At NRC, we give responsibility to employees at all levels and foster professional growth and innovative teams. You can expect a supportive culture and an open dialogue with management. We are committed to diversity, equity and inclusion.

Together, we save lives and rebuild futures.

Safeguarding is central to NRC’s work. We expect all employees to :

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