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Executive Assistant Office Manager
Skills AllianceOslo, Oslo fylke, Norge27 days ago
Job descriptionOversee day-to-day office operations and act as the go-to person for all office needs Manage orders and supplies, ensuring the office is fully stocked and functional Liaise with vendors, service providers, and building management Maintain a welcoming, professional, and organized office environment Help get the team together by organizing team meetings, offsites, and social events Support onboarding logistics for new employees Foster a positive and connected workplace culture through thoughtful planning and coordination Plan and execute both internal and external events—from team lunches to company offsites Handle logistics including venues, catering, supplies, and communications Work closely with the CEO to ensure events align with company goals and values Support cross-functional projects as needed Assist with internal communications and scheduling Identify and implement improvements to administrative processes Proven experience as an Office Manager, Executive Assistant, or similar role Highly organized, dependable, and capable of managing multiple priorities Strong interpersonal and communication skills Proactive mindset with the ability to anticipate needs and take initiative Comfortable working closely with senior leadership, particularly the CEO Proficiency in tools such as Google Workspace, Microsoft Office, Slack, Zoom, etc.
About the Role
We’re looking for a highly organized, proactive, and reliable Office Manager / Executive Assistant to support the CEO and take ownership of day-to-day office operations, team coordination, and event planning. This is a critical “glue” role at the heart of the business, helping ensure both the leadership and wider team stay aligned, supported, and connected.
You will report directly to the CEO , acting as his key point of contact for office management, executive support, and company-wide coordination. The ideal candidate will be self-driven, detail-oriented, and thrive in a fast-paced environment.
Key Responsibilities
Executive Support (Reporting to the CEO)
- Act as the right hand to the CEO, managing his calendar, travel, and meeting logistics
- Coordinate internal and external communications on behalf of the CEO
- Support preparation for meetings, including agendas, documents, and follow-ups
- Handle confidential information with the highest level of discretion
Office Management
Team Coordination
Event Planning & Logistics
General Administrative Support
What We’re Looking For
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Office Manager • Oslo, Oslo fylke, Norge
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